The AI automation agency that starts with your workflow, not the hype.
We find the hours your team loses to repetitive work, automate what should be automated, and put AI to work only where it earns its keep. One managed team, integrated with the tools you already run.
Most businesses do not need an AI strategy. They need the invoice that gets re-typed into three systems to stop being re-typed, the inbox that someone triages by hand every morning to triage itself, and the report that takes a day to build to appear on its own. That is what AI automation is for, and it is the work we do.
Agapi is a managed software development team. Our AI automation services sit on top of real engineering: we connect your systems, build the workflow, add AI where a model genuinely does the job better than a rule, and keep it running. You describe the work that eats your week. We hand back the hours.
Automation that fits the business you already run
A map of what to automate
We start by watching how work actually moves through your team and find the steps that are repetitive, rule-bound and expensive. You get a short list, ranked by hours saved, before anything is built.
Workflow automation
Hand-offs between your CRM, accounting, email, e-commerce and internal tools become automatic. Data entered once flows everywhere it needs to go. Systems integration is the foundation.
AI where it earns its keep
Document reading, email and ticket triage, drafting, classification, summarising calls and forms: tasks where a model beats a rule. We choose the model, build the guardrails and measure the accuracy.
AI integration with your tools
AI assistants and agents that work inside the systems you already use, with your data, under your permissions. No new platform for your team to learn.
Monitoring and upkeep
Automations break when a vendor changes an API or a form gains a field. We watch them, fix them, and tell you what changed. Nothing silently stops working.
A number you can check
Every automation ships with a before-and-after: hours per week, error rate, turnaround. If it does not move the number, we say so and change the approach.
From a list of chores to finished automations
- 01
Discovery
A 30-minute call, then a short review of how work moves between your people and your systems. No specification to write.
- 02
The automation plan
A ranked list: what to automate, what it saves, what it costs, and which items need AI versus plain integration. You choose where to start.
- 03
Build and test
We build each automation against your real data, run it alongside the manual process until it is proven, then switch over.
- 04
Handover and care
Your team gets a plain-English walkthrough. We keep monitoring the automation and come back when something new comes up.
Who this is for: any size, scaled to the need
- Businesses of every size, from a 10-person firm to an enterprise division: a single workflow for a small team, or a programme of automations across departments with the governance an enterprise expects.
- Teams that have tried no-code automation tools and hit the wall where the tool cannot reach the data or the logic got too complicated.
- Leaders who want AI in the business but do not want to buy a platform, hire a specialist, or run an experiment with no clear return.
Scoped and priced before any work starts
Automation work is scoped and priced from the plan, before anything is built. Businesses with an ongoing list of chores to automate usually move to a managed-team arrangement; most engagements run $20,000 to $50,000 a year and cover integrations, dashboards and the rest of what we do.
Compare that with what the same work costs when you hire: our developer cost calculator shows the all-in figure.
Book a free callQuestions we hear about this work
What is an AI automation agency, and how is Agapi different?
An AI automation agency builds systems that do repetitive business work automatically, using AI where a model does the job better than fixed rules. Most agencies sell a platform or a chatbot. Agapi is a software development team: we build the integration underneath, add AI only where it earns its keep, and you own the result.
Which tasks are good candidates for AI automation?
Work that is frequent, follows a pattern and involves reading or writing text: triaging email and support tickets, extracting data from invoices and forms, drafting replies and summaries, classifying leads, reconciling records across systems. Work that needs judgement about people or money stays with people, with AI preparing the groundwork.
Do we have to move to a new platform?
No. We build on the tools you already run, including QuickBooks, Shopify, HubSpot, Salesforce, Google Workspace, Microsoft 365 and custom internal systems. Where a small amount of new software is needed, it is built for you and you own it.
How do you keep AI from making mistakes with our data?
Every AI step has a defined scope, a confidence threshold, and a fallback to a person when it is unsure. We measure accuracy against your real cases before switching anything on, log every decision, and keep your data inside your accounts.
How long does a first automation take?
A single workflow is usually live within two to four weeks of the plan being agreed. A broader programme of automations is delivered one at a time, so the first hours are saved early rather than at the end.
What does it cost compared with hiring someone to do it?
A full-time developer costs $150,000 and up all-in, and most businesses do not have a year of automation work to keep one busy. Scoped projects or a managed team cost a fraction of that, with a price agreed before work starts.
Tell us what eats your team's week.
No sales pressure, no technical jargon. A 30-minute call to understand your situation and tell you honestly whether we can help.
Book your free call30 minutes · plain English · no obligation